QuickBooks Online, set up the way ecommerce actually works
QuickBooks can handle a multi-channel ecommerce business beautifully. Out of the box, it's set up for none of it. We configure it right and run it for you.
QuickBooks Online is the default accounting file for US small business, and it's what most sellers already have. The problem is never QuickBooks; it's the setup. A default chart of accounts has no idea what a settlement, a reserve, or an FBA storage fee is, and the app-store connectors that promise to fix that mostly flood the file with order-level junk.
We set up QBO with a marketplace-ready chart of accounts, summary-level posting through A2X, and clean class or location tracking per channel. Then we do the monthly work in your file, under your ownership.
Common QuickBooks-for-ecommerce failures
Connector chaos
Per-order sync apps create thousands of tiny transactions, duplicate customers and unreconcilable balances. Files like that eventually get abandoned and restarted. Summary posting keeps the file fast, clean and auditable.
A chart of accounts that can't answer questions
'Sales' and 'Fees' as single accounts means no channel margins, no fee visibility, no useful reports. Our COA template breaks out what matters and nothing that doesn't.
Inventory half-tracked
QBO's native inventory works for simple cases and collapses for multi-warehouse marketplace sellers. We implement the right pattern for your size, from periodic valuation to a connected inventory tool.
What we do every month
- Ecommerce chart of accounts, set up or rebuilt
- A2X or Link My Books configured per channel
- Class/location tracking for per-channel P&L
- Bank feeds, rules and receipt capture configured
- Inventory approach matched to your scale
- Sales tax agency setup done right
- Monthly bookkeeping in your file, closed by the 10th business day
- Your QBO subscription, your data, always
Already on QuickBooks? We fix, not restart
Most clients arrive with an existing QBO file that's 70% right. We audit it, fix the structure, clean the backlog if there is one, and keep the history. Starting a new file is the last resort, not the sales pitch.
If you're choosing software today: QBO is the safe default for US sellers, and it's what your future CPA, lender or buyer expects to open.
Related services
Closed by day 10, or 50% off
Your prior month is reconciled and delivered by the 10th business day, guaranteed in writing. Miss it and that month's fee is half price. No competitor guarantees anything.
You own your books
We work inside your QuickBooks, Xero or NetSuite file, not ours. Leave any time and everything stays with you, diligence history included.
Exit-grade, always
Accrual books with landed-cost COGS and a maintained addback schedule. If a buyer or lender called tomorrow, your books would be ready.
Published pricing, no lock-in
Our full rate card is on the website and engagements run month-to-month. Every ecommerce-exclusive competitor hides pricing behind a sales call. We don't.
QuickBooks for ecommerce FAQs
Which QuickBooks plan do I need for ecommerce?
Usually Plus, for class tracking and inventory. Advanced only makes sense at serious scale. We'll tell you if you're overpaying for features you don't use; plenty of sellers are.
Should Amazon connect to QuickBooks directly?
Not with a per-order sync app. Use A2X-style summary posting that mirrors settlement reports. It's reconcilable, compact, and matches what Amazon actually paid you.
Is QuickBooks Self-Employed enough for a marketplace seller?
No. It has no balance sheet, no inventory and no real COGS. It's built for freelancers. Sellers need QBO proper, almost always Plus.
Can you take over my existing messy QuickBooks file?
Yes, that's most of our onboarding work. We audit, fix and keep your history rather than nuking the file, unless it's genuinely beyond saving, and then we'll show you why before doing anything.
We'll do last month's books free, and show you what your bookkeeper missed
The free Ecommerce Books Audit: connect read-only access and within 3 business days you get a clean month of books plus a 10-minute recorded teardown of every margin leak, COGS error and sales-tax risk we found. Keep it all, even if you never hire us.
- ✓ Books closed by day 10, guaranteed in writing
- ✓ Everything stays in your QuickBooks, Xero or NetSuite file
- ✓ Published pricing, month-to-month, no lock-in